File management

Logos Flow products include a dynamic way to manage files linked to Item Description, this especially important for images but also documents and various media such as video and sound files. The products accommodate files stored on a local computer and on a shared (preferably mapped) folder. This means multiple users can all view the same files and they are stored in one location.

The Alternative path option solves the problem where users need to view and access the files from an alternative location. For example: you might have users on a network accessing images from a central server but another user viewing via a cloud folder. Alternative path solves this by allowing each user the ability to access the same files stored in an alternative location.

3 step process

NOTE: you will need to restart this application after making any changes. Also set the database to use only the alternative path and not the main one.

1. Create a folder - usually on your computer or a folder on a cloud - and copy all the files from the main hyperlinks folder. This folder is basically a copy of your main one. Note: if you have you main files stored in multiple folders you can copy the files to the single alternative folder.
   
2. Open Global Hyperlinks option and browse to locate the alternative folder. Available via the Switchboard > Checks tab.
   
3. Open any Description Hyperlink record, and under Bulk Options, click the 'Capture file name only' button. This will check every hyperlink and make sure the file name is captured correctly.